We are committed to a policy of protecting the rights and privacy of individuals. We need to collect and use certain types of Data in order to carry on our work of managing Finedon Community Centre (FCC). This personal information will be collected and handled securely.
govern the use of information about people (personal data). Personal data can be held on computers, laptops and mobile devices, or in a manual file, and includes email, minutes of meetings, and photographs.
The charity will remain the data controller for the information held. The trustees, volunteers and stuff who have access to personal information will comply with the Data Protection Act and GDPR.
The purpose of this policy is to set out the FCC commitment and procedures for protecting personal data. Trustees regard the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal with. We recognise the risks to individuals of identity theft and financial loss if personal data is lost or stolen.
This contains 8 principles for processing personal data with which we must comply.
We will let you know why we are collecting your data, which is for the purpose of managing Finedon Community Centre, its hirings, newsletters, events, fundraising, publicity and finances. It is our responsibility to ensure the data is only used for this purpose. Access to personal information will be limited to trustees, staff and volunteers.
Finedon Community Centre is the Data Controller under the Act, and is legally responsible for complying with Act, which means that it determines what purposes personal information held will be used for.
The management committee will take into account legal requirements and ensure that it is properly implemented, and will through appropriate management, strict application of criteria and controls:
This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998. In case of any queries or questions in relation to this policy please contact the Secretary.
Personal data will be stored securely and will only be accessible to authorised volunteers or staff.
Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately. For financial records this will be up to 7 years. Employee records and archival material such as minutes and legal documents will be stored indefinitely. Other Correspondence and emails will be disposed of when no longer required or when trustees, staff or volunteers retire.
We may occasionally need to share data with other agencies such as the local authority, funding bodies and other voluntary agencies in circumstances which are not in furtherance of the management of the charity. The circumstances where the law allows the charity to disclose data (including sensitive data) without the data subject’s consent are:
We regard the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal. We intend to ensure that personal information is treated lawfully and correctly.
You may instruct us to provide you with any personal information we hold about you: provision of such information will be subject to: the supply of appropriate evidence of your identity.
You may instruct us at any time not to process your personal information for marketing purposes.
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
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Our website includes hyperlinks to, and details of third party websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties. You should check their terms.
Please let us know if the personal information that we hold about you needs to be corrected or updated by contacting the Centre’s secretary on finedoncommunitycentre@gmail.com